Setting Up Your Hot Desk

Adjust your chair

Adjust your chair height so you can use the keyboard with your wrists and forearms straight and level with the floor. Your elbows should be by the side of your body, so your arm forms an L-shape at the elbow joint.

Support your back

Reduce your risk of back pain by adjusting your chair so your lower back is properly supported. A correctly adjusted chair will reduce the strain on your back. Your knees should be slightly lower than your hips.

Rest your feet on the floor

Place your feet flat on the floor for a comfortable position.  

Place your screen at eye level

Place your laptop on the riser provided. Your screen should be directly in front of you. A good guide is to place the monitor about an arm’s length away, with the top of the screen roughly at eye level.

Have the keyboard straight in front of you

Use the keyboard provided. This should be connected to your laptop via a usb port on your device. Place your keyboard in front of you when typing. Leave a gap of about 4 to 6 inches (100mm-150mm) at the front of the desk to rest your wrists between bouts of typing.

Keep your mouse close

A mouse has been provided for your use.  This should be connected to your laptop via a usb post on your device. Position and use the mouse as close to you as possible. If you need a mouse mat with a wrist pad to keep your wrist straight and avoid awkward bending – these are not provided, and you will need to take your own.

Make objects easy to reach

Position frequently used objects, such as your telephone or stapler, within easy reach. Avoid repeatedly stretching or twisting to reach things.

Take regular breaks

Don’t sit in the same position for too long. Make sure you change your posture as often as is practicable. Frequent short breaks are better for your back than fewer long ones. It gives the muscles a chance to relax while others take the strain. For a visual guide on how to set your desk up go to: https://www.hse.gov.uk/toolbox/workers/home.htm

Updated on 12th November 2021

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