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COVID-19 (Coronavirus) - Absence

Where an employee contacts you to advise that they are not attending the workplace due to a COVID-19 related absence, the absence must be recorded via myTeam by the manager. Please ensure that all absences are recorded in a timely manner and that an accurate record of the reason for absence is also recorded.

As of 2 May 2022, the current arrangements for recording COVID-19 related absence will change to the following:

COVID-19 absence prior to 2 May 2022

An employee who has been absent with symptoms or confirmed COVID-19 prior to this date will continue to receive a maximum of 12 weeks special leave and their absence will not count towards a trigger within our supporting and managing attendance policies.

If the absence continues beyond 12 weeks, it will be recorded as normal sickness absence from the beginning of week 13 and will be managed in line with our supporting and managing attendance policies.

COVID-19 absence on or after 2 May 2022

Where employee reports absent with symptoms of COVID-19 on or after this date the absence will be recorded as special leave for 10 days and their absence will not count towards a trigger within our supporting and managing attendance policies.

COVID-19 absence beyond 10 days

If the absence extends beyond 10 days and an employee provides a fit note confirming that they have symptoms of COVID-19, the absence will be recorded as special leave for a maximum period of three weeks (21 days) which is inclusive of the first 10 days as outlined above. The absence will not count towards a trigger within our supporting and managing attendance policies.

If the absence continues beyond three weeks (21 days), it will be recorded as normal sickness absence from the beginning of the fourth week and will be managed in line with our supporting and managing attendance policies.

If a fit note is not provided the absence will be recorded as normal sickness absence from day 11 and will be managed in line with our supporting and managing attendance policies.

Other COVID-19 related absence

Where employee reports absent with COVID-19 related stress/anxiety, long covid or any other absence not associated directly with the initial symptoms of COVID-19, the absence will be recorded as a sickness absence from day 1 and will be managed in line with our supporting and managing attendance policies.

If you have any questions regarding COVID-19 absence please contact a member of the Employee Relations team at EmployeeRelationsTeam@northlan.gov.uk

All of the above arrangements for reporting absence will be in place until 1 July 2022

The absence category matrix below details the different types of COVID-19 related absences and how these should be recorded on iTrent.

For further guidance on how to do record an absence on iTrent, please click here.

Further information on how to manage employee’s absence relating to COVID-19 is detailed below in COVID-19 – Sickness Absence and COVID-19 – Special Leave. New Guidance is also available on supporting employees who are experiencing symptoms of Long COVID and provides advice on how to manage an employees return to work and what steps to take if they are unable to return.