Sickness Absence Categories:
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| Reason | Reason Detail | myTeam Area | Absence Type | Absence Reason | Other Information |
| Coronavirus related Stress | Employee reports absence as the result of Coronavirus related Stress | Absence>Sickness | Sickness | Stress (Covid Related) | Employee will receive full pay based on their entitlement. Long-term absences will be managed as normal through the relevant attendance policies. |
| Coronavirus related Anxiety | Employee reports absence as the result of Coronavirus related Anxiety | Absence>Sickness | Sickness | Anxiety (Covid Related) | Employee will receive full pay based on their entitlement. Long-term absences will be managed as normal through the relevant attendance policies. |
| Reaction to COVID19 vaccine | Employee reports absence as the result of a reaction to a COVID19 vaccine | Absence>Sickness | Sickness | COVID19 Vaccine Reaction | Employee will receive full sick pay for the duration of absence. Long-term absences will be managed as normal through the relevant attendance policies. Absences of this nature should not last any more than 1 or 2 days. |
Special Leave Categories:
| Reason | Reason Detail | myTeam Area | Absence Type | Absence Reason | Other Information |
| Suspected Coronavirus | Employee is unfit for work due to Suspected Coronavirus (non- work related) | Absence->Other Absence Details | Other Absence – Suspected COVID | n/a | Employee will receive full pay An absence for this reason must be ended no later than 1 week from the start date. If employee has confirmed COVID a new special leave absence must be created with Confirmed COVID as the reason. |
| Confirmed Coronavirus | Employee is unfit for work due to confirmed Coronavirus (non-work related). | Absence->Other Absence Details | Other Absence – Confirmed COVID | N/A | Employee will receive full pay An absence for this reason must be ended no later than 3 weeks from the start date. At the end of the 3 weeks if employee remains absent a new special leave absence for confirmed covid must be created. |
| Long or Post-viral COVID related sickness absence | Employee whose reason for absence is Long COVID or post-viral COVID as defined by a fit note | Absence->Other Absence Details | Other Absence – Long COVID | N/A | Employee will receive full pay for a maximum period of 9 weeks however fit notes must be provided for the duration of this absence. At the end of the 9 weeks if employee remains absent the special leave must be ended and a sickness absence record created. At which point the absence must be managed through the appropriate attendance policy. |
| Household – Self Isolation (unable to work from home) | Employee is required to self-isolate due to a member of their household exhibiting symptoms or having a positive COVID-19 test. | Absence->Other Absence Details | Other absence – Self isolation (Household) | N/A | Employees must book a PCR test. If test is negative and they are fully vaccinated they can return to work. Employees must provide evidence of positive test result to line manager (email or text) |
| Close Contact -Self-Isolation (non work related) | Employee has been asked to self-isolate for 10 days having been identified as a non-work related close contact through test and protect. | Absence->Other Absence Details | Other Absence – Self Isolating (Test and Protect Request) | N/A | Employees must provide evidence of request to self-isolate from test & protect to line manager (email or text) |
| Self-Isolation Workplace Outbreak (Unable to Work from Home) | Employee is required to self-isolate due to a Workplace outbreak and the employee is unable to work from home This category is for employees who are required to self isolate due to a workplace outbreak but have not had a positive COVID test or any symptoms | Absence->Other Absence Details | Other Absence – Self Isolating (Workplace Outbreak) | N/A | |
| Pregnant and unable to attend the workplace safely due to COVID-19 risks | For those employees who are pregnant and where the individual risk assessment has identified that it would not be safe for them to continue attending the workplace, special leave should be given unless the employee can work from home or be redeployed to an alternative location that would allow them to work safely. | Absence>Other Absence Details | Other Absence – Pregnant COVID | N/A | Employee will receive normal salary. No impact to employee’s sickness entitlement. |
| Pre-surgery Self Isolation | Employee is required to self-isolate for 14 days prior to having surgery. | Absence>Other Absence Details | Other Absence – Self Isolation | N/A | Employee will receive normal salary. No impact to employee’s sickness entitlement. |
| Travel Quarantine | Employee who returns from abroad and is required to quarantine for 10 days. This should be used if the employee is Term-Time or has insufficient annual leave to cover the period of quarantine. | Absence>Other Absence Details | Other absence – Quarantine – (10 Days Unpaid) | N/A | This leave is unpaid. A deduction will be made from the employee’s next available salary for the number of days taken. |
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