Sickness Absence Categories:
Use the scroll bar located at the bottom of the table to view all content.
| Reason | Reason Detail | myTeam Area | Absence Type | Absence Reason | Other Information |
| Long or Post-viral COVID related sickness absence | Employee whose reason for sickness absence is Long COVID or post-viral COVID as defined by a fit note | Absence>Sickness | Sickness | Long COVID | Employee will receive full pay based on their entitlement. Long-term absences will be managed as normal through the appropriate Attendance policy |
| Reaction to COVID-19 vaccine | Employee reports absence as the result of a reaction to a COVID19 vaccine | Absence>Sickness | Sickness | COVID-19 Vaccine Reaction | Employee will receive full sick pay for the duration of absence. Long-term absences will be managed as normal through the appropriate Attendance policy Absences of this nature should not last any more than 1 or 2 days |
Special Leave Categories:
| Reason | Reason Detail | myTeam Area | Absence Type | Absence Reason | Other Information |
| COVID-19 Symptoms | Employee is unfit for work due to symptoms of COVID-19 and unable to work from home | Absence->Other Absence Details | Special Leave – COVID-19 Symptoms | n/a | Employee will receive full pay An absence for this reason must be ended no later than 10 days after the start date (2 weeks). If the employee submits a fit note confirming they have COVID-19 symptoms the absence can be extended for another 7 days (1 week). If the employee remains absent after 2 weeks or 3 weeks (with a fit note) the absence must then be recorded as a sickness absence and managed as normal through the appropriate Attendance policy. |
| Positive LFD test – asymptomatic (only to be used for Health & Social Care employees or limited group categories) | Employee is unfit for work due to positive LFD test and unable to work from home | Absence->Other Absence Details | Special Leave – COVID-19 LFD Test Positive – unable to work from home | n/a | Employee will receive full pay for 1 week. If employee develops symptoms absence must be recorded as COVID-19 symptoms for a maximum of 10 days (2 weeks). If at the end of the 3 week period (inclusive of the 1 week positive LFD absence) the employee remains absent the absence must then be recorded as a sickness absence and managed as normal through the appropriate Attendance policy. |
| Long or Post-viral COVID related absence (only to be used for COVID-19 absences that commenced prior to 2 May 2022) | Employee whose reason for absence is Long COVID or post-viral COVID as defined by a fit note | Absence->Other Absence Details | Special Leave – Long COVID | n/a | Employee will receive full pay for a maximum period of 9 weeks however fit notes must be provided for the duration of this absence. At the end of the 9 weeks if employee remains absent the special leave must be ended and a sickness absence record created. At which point the absence must be managed through the appropriate Attendance policy |
| Pregnant and unable to attend the workplace safely due to COVID-19 risks | For those employees who are pregnant and where the individual risk assessment has identified that it would not be safe for them to continue attending the workplace, special leave should be given unless the employee can work from home or be redeployed to an alternative location that would allow them to work safely. | Absence>Other Absence Details | Other Absence – Pregnant COVID | N/A | Employee will receive normal salary. No impact to employee’s sickness entitlement. |
| Pre-surgery Self Isolation | Employee is required to self-isolate for 14 days prior to having surgery. | Absence>Other Absence Details | Other Absence – Self Isolation (pre-surgery) | N/A | Employee will receive normal salary. No impact to employee’s sickness entitlement. |
Use the scroll bar located at the bottom of the table to view all content.