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Latest Staff Information

Here you will find the latest information for staff on communications, initiatives, webinars and sessions available from NL Life and Learn NL.

Annual Leave Arrangements and Travel Abroad

For the latest information on the arrangements for annual and travel abroad please see here

Pregnant Employees and COVID-19

For the latest information on the arrangements for pregnant employees in the workplace in relation to COVID-19 please see here

Flu Vaccine Programme 2021

For the latest information on the NHS Flu Vaccination programme for 2021 and private flu vaccinations please see here

Submitting Time & Expenses claims on mySelf

Please ensure you are using Microsoft Edge or Google Chrome when submitting any Time & Expense Claims as mySelf is no longer supported by Internet Explorer.

Copies of guidance notes and infographics to assist you on how to complete and submit a claim can be found here.

06/08/2021 Moving beyond level 0

For the most up-to-date information on the easing of restrictions, please see here

05/08/2021 COVID-19 Workforce Testing

We are encouraging all staff to test regularly for Covid-19 even if you don’t have symptoms to help stop the potential spread of the virus.

Around one in three people with COVID-19 have no symptoms but may be passing the virus on to loved ones, friends and the wider community without knowing it.

By encouraging our workforce to undertake regular testing, we can help identify positive cases more quickly and break the chain of transmission. Testing means we can help protect each other, service users and enable us to continue providing the vital services we deliver for the people of North Lanarkshire.

Covid-19 lateral flow testing kits are available to everyone, even if you don’t have symptoms. You can also order them online or pick them up from one of our local mobile or pop-up testing centres.

You can also receive an immediate test at our asymptomatic testing site at Airdrie Leisure Centre between 9:30am to 5.30pm – 7 days a week. You will receive your results in around 45 minutes. Any positive cases will then be confirmed by PCR test.

By testing twice weekly, we can all help protect each other. For more information on testing click here.

Please use lateral flow tests and remember and submit your results.

04/08/2021 COVID-19 Recovery – workplace restrictions remain

The Scottish Government is still on track to lift all restrictions by 9th August 2021. Whilst this will allow us much greater freedoms in our personal and social lives, as a responsible employer North Lanarkshire Council are keen to continue with some restrictions to keep all our staff safe and avoid workplace transmission of COVID-19, in the short term.

In discussions with the Senior Management team and trade union colleagues, it has been agreed that despite changes indicated by Scottish Government, NLC will instigate very few changes to the ways we are currently working, for the majority of our services, for at least the next three months. See below for the quick guide.

https://mynl.co.uk/wpfd_file/employeequickguide9thaugrestrictionspause-images/

Click here for more information.

17/05/2021 Scottish Fire and Rescue Positive Action Career Events

SFRS are reaching out to underrepresented groups about careers in the fire service. Upcoming information sessions include:

➡️ Ethnic minority groups, Thursday 20th May,  6pm – 8pm

➡️ Women’s event, Thursday 3rd June   6pm – 8pm

➡️ Visit their website for more information: http://ow.ly/au2T50EKROq

10/05/21 – Change to Flexible Retirement Guidance 

The Flexible Retirement Guidance for NLC employees who are members of the Local Government Pension Scheme has been updated to reflect the new criteria for flexible retirement. The updated guide for employees and managers can be found here

Coming Soon – New Supporting Attendance Policy and Procedure

A new Supporting Attendance Policy and Procedure will take effect from 21 June and replace the existing Managing Attendance Policy and Guidance Note. The new Policy and Procedure is available here. Further information on the key changes will be made available soon.

15/04/2021 – £500 thank you payment (COVID19)

The Scottish Government announced on 30 November 2020 a one-off £500 pro rata payment for staff on the frontline throughout the coronavirus (COVID-19) pandemic. The criteria supplied by Scottish Government is noted below:

Those who are eligible are those employed to work:

  • by a Local Authority in an adult care home registered with the Care Inspectorate (including ancillary, catering, office, cleaning and transportation staff).
  • by a Local Authority in a housing support service registered with the Care Inspectorate (including ancillary, catering, office, cleaning and transportation staff).
  • by a Local Authority in a care at home for adults or adult day care service registered with the Care Inspectorate (including ancillary, catering, office, cleaning and transportation staff).
  • by a Local Authority in a registered residential child care setting registered with the Care Inspectorate (including ancillary, catering, office, cleaning and transportation staff).
  • by a Local Authority as an Allied Health Professional supporting the delivery of frontline social care support
  • by a local authority within a Health and Social Care Partnership structure providing or supporting the delivery of frontline social work or social care. For example, those working in health and safety, finance, HR, supervisory, managerial, or other administration roles
  • by a local authority and were redeployed into any of the eligible roles as set out in the guidance during the qualifying period.
  • as a registered social worker, social work assistant or social work paraprofessional, including children and family social workers and criminal justice social workers.
  • Supporting the delivery of frontline social care as defined through 4.1.1 to 4.1.8, where these support functions are not delegated to the Integration Authority. For example, those working in health and safety, finance, HR, supervisory, managerial, or other administration roles where the majority of their work is in support of social care. Where a centralised team supports the frontline delivery of social work or social care along with support to the rest of the council its members will be eligible where they are part of an organised grouping of employees which has as its principal purpose the carrying out of activities in support of social care.

Further information on the payment is available here. https://www.gov.scot/publications/coronavirus-covid-19-gbp500-payment-for-health-and-social-care-staff—questions-and-answers/

Those who work full-time or part-time and with any type of contract are eligible for the payment. So long as you were employed for at least 4 continuous weeks between 17 March 2020 and 30 November 2020. This includes if you have a permanent or temporary contract, if your contract is for set hours, casual or zero hours.

If you are eligible for the above payment, the ESC will have sent you a communication via email to confirm. Please check your personal and work (if applicable) email.

If you have not received an email, you have not met the above criteria for the thank you payment. If you would like to raise a complaint regarding this decision, please follow the guidance below –

Complaints Procedure – £500 thank you payment (COVID19)

The £500 thank you payment is being paid by your employer on behalf of the Scottish Government. The payments are made in accordance with the eligibility criteria set by the Scottish Government.

If you are unhappy with the initial determination on the payment your employer will be able to explain this to you. Please complete the complaints form via the link here in the first instance.

If you are unable to access the above form, please contact the People Helpdesk via email ESC-Helpdeskteam@northlan.gov.uk

08/04/2021 – Easing of Level 4 Restrictions – Shielding

From 26 April 2021, the Scottish Government expect that people on the shielding list who are currently at Level 4 will be able to return to the workplace, if they cannot work from home. This is because, from this date, all areas currently in Level 4 should move down to Level 3 or lower.

For staff who currently work from home, they should continue to do so as this remains the default position for the council.

Managers will contact employees who are currently shielding and discuss their situation with them and arrange for the relevant risk assessments to be completed prior to a return to the workplace.

Further information for employees can be found here

Managers will find further information, including additional guidance and risk assessments here

26/02/2021 – Scottish Parliamentary Elections: 6 May 2021

It is the intention that the Scottish Parliamentary elections go ahead on Thursday 6 May 2021 and we require a large number of our staff to assist with the delivery of elections.

Many staff have previously worked at the elections but the Election Team is keen to hear from any staff member who is interested in working at the May election.

You don’t need to have experience as full training will be given. An online training session will be available which you are required to attend on an evening close to the election.

The pay for Presiding Officers and Poll Clerks is as follows:

Presiding Officer at No.1 polling station: £263 gross

Presiding Officer:  £245 gross

Polling Clerk: £162 gross

If you are interested in working at the May election, please complete the application form and return it with your manager’s consent to ElectionOffice@northlan.gov.uk no later than close of business on Monday 15 March.

Click the following link to download the application form: Application Form for Polling Day Staff

03/02/2021 – Managers Bulletin

The latest People and Organisational Development Managers Bulletin is now available here.

01/02/2021 – Time to Talk Day: 4th February

We need your help – a small conversation about mental health has the power to make a big difference and it’s something we can all do.

Time to Talk Day on 4 February is a day to get the nation talking about mental health. Take a look at our time to talk day  resources and activity packs and start up mental health conversations with a pal, your neighbours, family, colleagues and or whoever you want.

Please watch this video about mental health & wellbeing in North Lanarkshire and how leaders are helping to address stigma around mental health, featuring the Depute Leader and the Chief Executive.

If you have any questions we can help with please email: NLlife@northlan.gov.uk

27/01/2021 – Change to Fortnightly Pay Deadline-February

Due to an iTrent system outage the normal Service deadline for fortnightly paid staff for week 48 will be brought forward. The deadline was Wednesday 17 February and the new deadline is 4.45pm on Tuesday 16 February. Please ensure that all NOC’s and employee changes etc. are sent to the HR Operations and HR Operations Education and Families mailboxes before the revised deadline.

Please note this does not effect claims processed via mySelf/myTeam.

27/01/2021 – Buy and Bank Update

That’s the Buy and Bank request scheme closed for another year!

The first deductions will be made from pay as follows:-

0407FW –   Four Weekly 9 February 2021
0416FO  –  Fortnightly 18 February 2021
0410MO –  Monthly 25 February 2021

Because annual leave from 2020 can be taken up until 31 March 2021 balances relating to bought, banked and unpaid leave will not be updated on myself until April.

26/01/2021 – First Aid Payments

For the attention of those who currently receive first aid payments

If you are currently in receipt of a first aid payment and your certificate has expired or will expire by end of March 2021, please note that these payments will continue until the end of March 2021, regardless of whether or not your current certificate is up-to-date.

There is no access to refresher training at present due to the current restrictions but a waiting list for courses has been compiled and these will start back again as soon as it is safe to do so.  You should however in the interim ensure you undertake the first aid e-learning module which is available through Learn NL which you can access here

If you have any enquiries related to first aid training, please email NLfirstaid@northlan.gov.uk

If your enquiry relates to the first aid payment itself, please contact ESC-HelpDeskTeam@northlan.gov.uk

Where staff are in workplaces, managers are reminded to review first aid arrangements to ensure there is adequate cover.

21/12/2020 – Key Worker Guidance

There are categories of key workers who can, if absolutely necessary, access support. The council does not make decisions, beyond council employees, about who must or must not attend work. Your employer must behave responsibly in making decisions and heed UK and Scottish Government advice.

Further information is available here on myNL.

11/12/2020 – COVID-19 £500 Bonus payment scam

On 30 November 2020, the First Minister announced that a one-off pro rated payment of £500 would be made available by the Scottish Government to all Scottish NHS and social care workers employed since 17 March 2020, as recognition for their extraordinary service during the pandemic.

Counter Fraud Services has been made aware of emails and telephone calls received by NHS and social care staff within the Glasgow area, requesting bank details from them in order for the bonus payment to be made.  This has been identified as a scam, and staff are urged not to disclose any bank details to unknown callers.

Any bonus payments will be coordinated through your payroll department.  Staff will not be required to disclose any personal details or bank account details over the telephone in relation to this payment.  Any enquiries should be directed in the first instance to your line manager or your payroll department.

11/12/2020 – Reduction in Self-isolation days

The Scottish Government has announced today that the self-isolation period for close contacts and international arrivals has been changed from 14 days to 10 days, effective from Monday December 14th 2020.  Please note, this applies only to newly identified close contacts from Monday 14th 2020 onwards; existing close contacts must continue to isolate for the period instructed (14 days).

From Monday 14th December, people who test positive should continue to self-isolate for 10 days from onset of symptoms or 10 days from a positive test if asymptomatic.

The full Scottish Goverment Guidance can be accessed here:

https://www.gov.scot/news/reduction-in-self-isolation/

10/12/2020 – Reminder: Buy, Bank & Unpaid Leave

There is only 3 weeks left until the Buy, Bank and Unpaid Leave Scheme for 2020/21 closes. For anyone who wishes to apply, all applications must be submitted and authorised by 31 December 2020.

Please note, it is the employee’s responsibility to ensure their application is submitted and approved before the closing date.

Pay runs will be closed for the below dates:

0407 (4 weekly) – 22 December 2020 to 7 January 2021

0416 (2 weekly) – 18 to 23 December 2020

During these dates, the process will be unavailable.

The scheme will not be extended.

All applications must be made via mySelf.

Please click here for further guidance and updated guidance to the scheme for 2020/21. There is important changes!

Please note, if you are a reporting manager actioning application via myTeam, the following dates is when each payrun is closed therefore, you will not be able to action requests during these dates.

If you experience any further difficulties in this regard, please contact the People Helpdesk at ESC-HelpDeskTeam@northlan.gov.uk or on 01698 403151.

04/12/2020 – Updating contact details on iTrent

iTrent is the single source of employee data across the Council. It is very important that the personal information we hold about you is accurate and current.

This allows us to contact you in the event of an emergency, allows us to share relevant information with other public bodies such as HMRC or the pension funds and ensures we communicate with you as necessary in the course of your employment.

You can update your own personal details via your mySelf account, a link to which is here.

The details you can update include:

  • Personal details such as address, contact telephone numbers and email address
  • Emergency contact and next of kin details
  • Bank details
  • Marital status
  • Sensitive information such as religion, ethnic origin, nationality, sex identifier, sexual orientation and disability

A guide on how to update personal details can be found on myNL here

How we keep your information safe and secure and what we use if for can be found in our privacy notice, here.

01/12/2020 – Buy, Bank and Unpaid Leave

On the 9th November 2020 we seen the Buy, Bank & Unpaid Leave scheme open for 2020/21. This year, the scheme will be opened until 31st December 2020 and all applications should be made by the employee to the manager via mySelf.

Due to the current circumstances, we have seen changes to the scheme for 2020/21. Please note:-

  • There will be NO attendance qualifying criteria. Therefore you can apply even if you have been on sick leave.    
  • Banked leave will be used from 1 April 2021 onwards as it has already been agreed that leave outstanding from 2020 can be carried forward to 31 March 2021.

It is the responsibility of the employee to ensure that the application is submitted on time for authorisation. Please ensure you apply early and allow your manager time to consider and authorise your request.

Due to the extended timeframe for the scheme this year, there will be no extension or re-opening of the scheme beyond 31st December. It is important all requests are actioned before the closing date.

You should also ensure that you meet the qualifying criteria prior to making a request:-

  • You must have worked for NLC for 1 complete annual leave year to request Buy & Bank Leave.
  • The maximum number of days that can be Bought/Banked is 5 Days (Pro Rata for part time).
  • Employees with less than 5 years’ service may only Bank a maximum of 4 days (28 days Statutory Minimum).
  • You cannot Buy/Bank more HOURS than you work in any post.
  • You cannot Bank more hours than you have left remaining within your holiday entitlement for the current leave year.
  • Any employee entering in to a salary sacrifice arrangement (i.e. Bought Leave) must continue to pay a minimum of £1 in National Insurance contributions each pay and meet National Minimum Wage Criteria.

Further detailed information and guidance can be found Here

If you do not currently have a mySelf account and wish to apply for one please contact the People Helpdesk at ESC-HelpDeskTeam@northlan.gov.uk or call 01698 403151.

If you haven’t logged onto your mySelf account for a while then you can do so using the following link: www.northlanarkshire.gov.uk/myself where you’ll find the most up to date user guide and videos.

It should also be noted that employees who work term time can’t make an application to bank holidays.

If you experience any further difficulties in this regard, you can contact the People Helpdesk at ESC-HelpDeskTeam@northlan.gov.uk or 01698 403151.

26/11/2020 – Christmas Deadlines: overtime & mileage

Just to remind everyone that the deadlines this year for overtime and mileage claimed through mySelf can be found here.

Services who have overtime and mileage processed by the Employee Service Centre will have different deadlines and will be contacted by HR Operational Team Leads.

The service deadline dates can be found here. Please take note of these dates for the Christmas period as they have been altered.

It is very important that the HR Operations teams are advised promptly of anyone leaving during the iTrent closure dates, these dates can be found here. This will prevent overpayments. If you find yourself in this situation or you require any additional assistance or guidance please contact your HR Operations Team for advice.

HR Operations – ESCHROperations@northlan.gov.uk

HR Operations (Education & Families) –

ESC-HROperationsEducation&Families@northlan.gov.uk

Education & Families
PYOL 23 (temp teachers) should be authorised on 18th December before the schools close.

25/11/2020 – Your health & wellbeing

How are you? How are you feeling with the latest coronavirus restrictions in place?

Sometimes our thoughts and feelings can overwhelm us.  Whatever you’re going through – share it with someone.  Support that’s available to you as a NLC colleague can be accessed at work well NL.

Take a look at what’s available here.

If you have any questions we can help with please email: NLlife@northlan.gov.uk

Covid-19 – HSE Spot Checks

The Health & Safety Executive is carrying out spot checks by calling and visiting workplaces, often unannounced, to make sure that employers are following government guidelines on being COVID-secure.

HSE officers will carry identification from their business and a letter of authorisation from HSE and you may need to talk through what measures have been put in place to reduce the risk of the spread of coronavirus in your particular workplace. This may include the relevant risk assessments.

To find out more about what these spot checks entail please click the following link:

https://content.govdelivery.com/accounts/UKHSE/bulletins/2ac5510

Support for veterans requiring medical support

The Defence Medical Welfare Service (DMWS) is an independent charity providing help and support to members of the Armed Forces community who are on a medical pathway.

Kenny Cumming is the Welfare Officer for Lanarkshire with Ashley Calderwood as the new Welfare Support Worker.

The service was is open to ex-Armed Forces Veterans of all ages.

If you know someone who would benefit from this please contact Kenny directly on email: kcumming@dmws.org.uk or tel: 07377 722637 or Ashley on acalderwood@dmws.org.uk or tel: 07557 488936.

06/11/2020 – Buy, Bank and Unpaid Leave

The scheme will be open from 9 November until 31 December and all applications should be made by the employee to the manager via mySelf.

Please note that for 2021 due to the current circumstances and to ensure a consistent approach:-

  • There will be NO attendance qualifying criteria. Therefore you can apply even if you have been on sick leave.    
  • Banked leave will be used from 1 April 2021 onwards as it has already been agreed that leave outstanding from 2020 can be carried forward to 31 March 2021.

North Lanarkshire Council is a family friendly organisation which also supports a work life balance. Employees are encouraged to apply to buy leave, bank leave and/or apply for unpaid leave. The qualifying criteria is listed below.

If applying to buy leave or take unpaid leave then the cost of this will be spread throughout the year. Please keep in mind that all requests are subject to the exigencies of the Service.

It is the responsibility of the employee to ensure that the application is submitted on time for authorisation. Please ensure you apply early and allow your manager time to consider and authorise your request.

You should also ensure that you meet the qualifying criteria prior to making a request:-

  • You must have worked for NLC for 1 complete annual leave year to request Buy & Bank Leave.
  • The maximum number of days that can be Bought/Banked is 5 Days (Pro Rata for part time).
  • Employees with less than 5 years’ service may only Bank a maximum of 4 days (28 days Statutory Minimum).
  • You cannot Buy/Bank more HOURS than you work in any post.
  • You cannot Bank more hours than you have left remaining within your holiday entitlement for the current leave year.
  • Any employee entering in to a salary sacrifice arrangement (i.e. Bought Leave) must continue to pay a minimum of £1 in National Insurance contributions each pay and meet National Minimum Wage Criteria.

Further detailed information and guidance can be found Here

If you do not currently have a mySelf account and wish to apply for one please contact the People Helpdesk on ESC-HelpDeskTeam@northlan.gov.uk or call 01698 403151.

If you haven’t logged onto your mySelf account for a while then you can do so using the following link: www.northlanarkshire.gov.uk/myself where you’ll find the most up to date user guide and videos.

It should also be noted that employees who work term time can’t make an application to bank holidays.

23rd October 2020 – Support for the NHS

Your NHS needs you! Support the NHS

NHS Scotland has asked the council for help to fill a number of temporary roles that will help break the chain of transmission of Coronavirus (COVID-19) in our communities.

These roles would be undertaken on top of your current NLC role, so is ideal for those who are part-time or who can release some time at weekends. Or if your role has been stood down, you may be able to access this role under your current working arrangements. Click here for more details.

5th October 2020 – New flexitime system

Effective from 5th October 2020, the Time & Attendance module will be available within your mySelf account which will be used to record your time and attendance/book flexi leave (if applicable).

This new function will be used in replace of Etarmis (which will soon be no longer available) and is being rolled out to all current Etarmis users within North Lanarkshire Council.

Managers will use their myTeam account to view/approve their reportee’s recordings and flexi bookings.

To prepare for this, it is important that employees and managers ensure their flexi recordings and balances are up to date now. On the date of transfer to using flexitime on mySelf (5th October 2020), employees will be required to notify their line manager by email of their final balance from the current system they have been using to recording their flexi times. Managers will be responsible for uploading their reportee(s) balance on myTeam. Please refer to section 3 of the manager guide to creating a balance adjustment.

Click here to find more information, including infographics and videos to support this transition.

If any staff member did not receive an email about this change, can you please contact the ESC Process Improvement Team.

If you require further support, please do not hesitate to contact the ESC People Helpdesk on 01698 403151 or email ESC-HelpDeskTeam@northlan.gov.uk

1st October 2020 – Managers Bulletin

The latest People and Organisational Development Managers Bulletin is now available here.

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