Employee Change Forms must be completed where an employee has a change to their record for example increase or decrease in contractual hours, additional payments and more. Guidance and attachments you may need are available at the bottom of this page. Please note you will require to have your PIN Code on hand whilst completing these forms, if you are unsure of your PIN CODE or are a new Head Teacher, Depute Head Teacher, or Head of Centre, please email escprocessreengineering@northlan.gov.uk
See below forms and further explanation.
Employee Changes – Contracted Hours : Use this form to notify ESC of increase or decrease in contractual hours that are not related to Smarter Working.
Employee Changes – Transfer/Additional Post : Use this form to notify ESC if an employee is transferring or gaining an additional post due to reasons other than recruitment related or gaining an additional post.
Employee Changes – Reverting back to substantive Post Use this form to notify ESC if an employee is returning to their substantive position, this could be in the event where temp transfer is ending as well as temporary contract comes to an end.
Employee Changes – Salary Use this form to notify ESC if employee has gained qualification and is due a grade change, life skills application or job sizing. You should not use this to add cash conservation to employees.
Employee Changes – Smarter Working Use this form to notify ESC if employee has made a smarter working application and it has been approved or declined. You will be required to attach the application (if applicable) and outcome letter as well as a work pattern spreadsheet.
Employee Changes – Additional Payments Use this form to notify ESC if employee is due additional payments such as First Aid, Cash Conservation and other.
Employee Changes – Terminations (Managers Only) use this form to notify ESC if employee is leaving for reasons such as age retirement, unactioned resignation, contract end etc do not use this form to notify us of Flexible/Phased Retirement.
Employee Changes – Work Pattern Only Use this form to notify ESC if employee is changing a work pattern only due to hours decrease/increase or reasons not related to smarter working.
Employee Changes – Flexible or Phased Retirement Use this form to notify ESC if employee is taking Flexible or Phased Retirement. You will be required to attach relevant documentation.
Employee Changes – Career Break Use this form to notify ESC if employee is taking Career Break You will be required to attach relevant documentation.
Guidance Notes along with work pattern spreadsheet are available below.
Work Pattern video Guidance
Managers With a northlan.org.uk email address
The Notification of Reporting Manager change form can be found here.
You can download the New Work Pattern spreadsheet here.