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Employee Change Forms Managers outwith Schools

Employee Change Forms must be completed where an employee has a change to their record for example increase or decrease in contractual hours, additional payments and more. Guidance and attachments you may need are available at the bottom of this page. Any issues relating to the forms should be directed to escprocessreengineering@northlan.gov.uk

Employee Changes – Contracted Hours  Use this form to notify ESC of increase or decrease in contractual hours that are not related to Smarter Working.

Employee Changes – Transfer/Additional Post Use this form to notify ESC if an employee is transferring due to reasons other than recruitment related or gaining an additional post.

Employee Changes – Reverting back to substantive Post Use this form to notify ESC if an employee is returning to their substantive position, this is when a temporary post is ending.

Employee Changes – Salary  Use this form to notify ESC if employee has gained qualification or the position has been re-evaluated and is due a grade change, life skills application (HRBP) You should not use this to add any allowances such as first aid or cash conservation to employee’s record.

Employee Changes – Smarter Working  Use this form to notify ESC if employee has made a smarter working application and it has been approved. You will be required to attach the application and outcome letter.

Employee Changes – Additional Payments Use this form to notify ESC if employee is due additional payments such as First Aid, Contractual Overtime, Cash Conservation and other.

Employee Changes – Terminations – Managers, HR BP & E&P Team use this form to notify ESC if employee is leaving for reasons such as age retirement, unactioned resignation, contract end etc do not use this form to notify us of Flexible/Phased Retirement.

Employee Changes – Work Pattern Only  Use this form to notify ESC if employee is changing a work pattern only due to hours decrease/increase or reasons not related to smarter working.

Employee Changes – Flexible or Phased Retirement Use this form to notify ESC if employee is taking Flexible or Phased Retirement. You will be required to attach relevant documentation.

Employee Changes – Career Break Use this form to notify ESC if employee is taking Career Break. You will be required to attach relevant documentation.

Employee Changes – Trainees/Councillors Use this form to notify ESC of new Supported Employment Trainees or Councillors. Do not use this form for Modern Apprentices.

Work Pattern Video Guidance

Managers with a northlan.gov.uk email address

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Which-form-do-I-complete-EC-Forms-Infographic
Size: 528.79 kb
Date modified: 14-12-2023
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Notification-of-Reporting-Managers-Form (1)
Size: 10.74 kb
Date modified: 14-12-2023
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New-Work-Pattern-Spreadsheet-May-2023 (3)
Size: 35.95 kb
Date modified: 14-12-2023
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Employee-Changes-Guidance-Note-v0.2
Size: 384.72 kb
Date modified: 14-12-2023
Updated on 14th December 2023

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