We have received several enquiries regarding the additional public holiday on Monday 8th May 2023 to celebrate the Kings Coronation specifically how does it apply to part-time employees or employees who do not normally work on a Monday as part of their normal working week. Detailed below is how the additional public holiday should be applied to teachers and term-time single status employees both full and part-time.
Please note: The full-time entitlement to hours off on the public holiday for those working 35 hours a week is 7 hours and for those working 37 hours per week is 7.4 hours. Part-time workers cannot receive the same entitlement as a full-time worker, or they would have more public holiday entitlement in a year than full-time employees.
Single Status Employees – (Term time and 52 Weeks)
Full-time Employees
If you work 35 hours a week, 7 hours a day over 52 weeks, Monday 8th May is a public holiday for you, and you will not be allowed to take the day at any other time. If you are absent from work due to sickness on this date, in line with our terms and conditions of employment, you will not get this public holiday back to take at another time.
Part-time employees (52 Weeks)
If you work less than 35 hours per week, you will receive a pro-rata entitlement to public holiday hours based on the actual hours you work.
Example 1:
You work 17.5 hours a week on Monday, Tuesday and Wednesday am
To work out how many hours public holiday you are entitled to, you would take the hours you work in a week (17.5) and divide by the full-time hours in a week (35) i.e. 17.5/35 = 0.5. You then take 0.5 and multiply by 7 hours (the full time equivalent public holiday hours) and this equates to 3.5 hours.
Although you would not be at work on Monday 8th May 2023 as the school or building in which you work is closed, you are only entitled to 3.5 hours public holiday. As you are due to work 7 hours on the Monday, and you’ve only got an entitlement of 3.5 hours public holiday for that day, you would owe back 3.5 hours either through annual leave entitlement (not applicable to term time workers) or working the hours back at a time that suits you and your manager.
Example 2:
You work 21 hours a week on a Wednesday, Thursday and Friday
To work out how many hours public holiday you are entitled to, you would take the hours you work in a week (21) and divide by the full-time hours in a week (35) i.e. 21/35 = 0.6. You then take 0.6 and multiply by 7 hours (the full time equivalent public holiday hours) and this equates to 4.2 hours.
As Monday is a non-working day for you, and therefore you are not getting the benefit of the public holiday on that day, you would be entitled to take 4.2 hours on a day that you work, at a time agreed by your line manager.
Example 3:
You work 25 hours a week, working 5 hours a day over 5 days and are a term-time employee.
Annual leave and public holidays are calculated into your annual salary but as this is an additional public holiday for this year only, it has not been included in your salary and you are required to take the day off.
To work out how many hours public holiday you are entitled to, you would take the hours you work in a week (25) and divide by the full-time hours in a week (35) i.e. 25/35 = 0.7. You then take 0.7 and multiply by 7 hours (the full time equivalent public holiday hours) and this equates to 5 hours.
You would not be at work on Monday 8May 2023 as the school or building in which you work is closed. However, as you are due to work 5 hours on the Monday, and your PH entitlement is 5 hours, you wouldn’t owe any hours back or be entitled to any hours to take at another time.
Example 4:
You work 25 hours a week, working 6.25 hours a day from Tuesday to Friday and are a term-time employee.
Annual leave and public holidays are calculated into your annual salary but as this is an additional public holiday for this year only, it has not been included in your salary and you are required to take the day off.
To work out how many hours public holiday you are entitled to, you would take the hours you work in a week (25) and divide by the full-time hours in a week (35) i.e. 25/35 = 0.7. You then take 0.7 and multiply by 7 hours (the full time equivalent public holiday hours) and this equates to 5 hours.
As Monday is a non-working day for you, and therefore you are not getting the benefit of the public holiday on that day, you would be entitled to take 5 hours on a day that you work, at a time agreed by your line manager.
TEACHING STAFF
Each year the Teaching Calendar sets out the working days, school closure days and annual leave days for Teachers. Part-time Teachers are entitled to a pro-rota amount of the leave based on the hours they work.
At the beginning of each leave your manager will calculate your leave entitlement for the year and check this against the Teaching Calendar to ensure you get the right amount of leave for the year. There may be occasions that due to your working pattern you are owed additional leave, or you owe leave entitlement as you are getting too much for the year. In this circumstance agreement should be reached with your manager on when you can take the additional leave owed or work the time you owe back.
Kings Coronation Public Holiday
Full-time Teachers
If you work as a full-time teacher 5 days a week, Monday 8th May is a public holiday for you, and you will not be allowed to take the day at any other time. If you are absent from work due to sickness on this date, in line with terms and conditions of employment, you will not get this public holiday back to take at another time.
Part-time employees
If you work less than 35 hours per week, you will receive a pro-rata entitlement to public holiday hours based on the actual hours you work. If you work 35 hours a week, you are entitled to 7 hours PH entitlement for the Kings Coronation.
Example 1:
You work 0.5 FTE Monday, Tuesday and Wednesday AM. You are entitled to 0.5 days ie 0.5 x 7 hours = (3.5 hours) for the Kings Coronation. As you work a Monday and will be off for 1 day you would owe 0.5 days (3.5 hours) back and should agree with your manager when you work the time owed back.
Example 2:
You work 0.2 FTE working Friday’s. You would be entitled to 0.2 days ie 0.2 x 7 hours = (1.4 hours) for the Kings Coronation. As you do not work a Monday you should agree with your manager when you are able to take the 1.4 hours leave owed.
Example 3:
You work 0.8 FTE working Monday – Thursday. You would be entitled to 0.8 days ie 0.8 x 7 = (5. 6 hours) for the King’s Coronation. As you work Monday you will be off for the full day and would owe back 1.4 hours and should agree with your manager when you work the time owed back.
If you have any concerns regarding your entitlement, please contact a member of the Employment and Policy Team at EmploymentPolicyTeam@northlan.gov.uk