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Overpayments and Deductions

As a term of your employment, the Council reserves the right to make deductions from your salary for the below reasons:

  1. Because of an overpayment of remuneration, expenses or other payment made to you in excess of your contractual entitlement, or in the case of expenses, the amount of reimbursement made to you.

Overpayments would normally be recovered over the same period in which the overpayment has occurred (where possible).

If this is not possible, Payroll will provide a breakdown of the overpayment and will write out to the employee. If this is not possible, Payroll will provide a breakdown of the overpayment and will write out to the employee providing as much information as possible and suggesting a repayment plan for the recovery of the overpayment.

What happens if an agreement is not reached to recover overpayment?

If no agreement can be reached within 4 weeks then the overpayment will be entered onto the Debt Management System and you will be issued with an account.

What if I leave NLC and have an outstanding overpayment?

If you have left North Lanarkshire Council then a letter and a debtor’s account will be issued to you and you should contact our Debt Recovery Team (details provided in the letter) with regards to the overpayment and how to repay it.

What should I do if I think I am being overpaid?

Please remember that it is your responsibility to check your payslip to ensure you are being paid correctly.

In the unfortunate circumstances that you find you have been overpaid, you will be required to pay the monies back and therefore you must alert your line manager at the earliest opportunity and contact the People Helpdesk via myNL Portal (for all Portal users) or via email (for those not yet rolled out with myNL Portal) to make repayment arrangements.

2. Deductions can also be take from your salary because of damage caused to Council property under your control, whether by negligence or otherwise.

3. And in the event of termination of your employment for any reason (including resignation or retirement) on a date during an annual leave year, where paid annual leave, taken by you prior to the date of termination is in excess of the pro-rated entitlement for the proportion of the year worked. Or where uniform/protective clothing or equipment is not returned to the Council at the date of leaving.

In such circumstances, an amount, equivalent to one day’s pay for each day, will be deducted.

This term of your employment is without prejudice to any deductions which may have to be made from your pay in accordance with a statutory requirement or court order, or which are made in consequence of a disciplinary decision or which are in respect of any other contractual arrangements authorised by you for the payment of sums to third parties, or in respect of any deductions because you took part in a strike or other industrial action.

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Updated on 18th April 2024

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