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  3. Leave & Absence FAQ

Leave & Absence FAQ

Here you’ll find answers to some of the common questions asked about leave and absence.

Visit the Leave & Absence category for more information on this subject.

How much flexi leave can I take?

For those who have access to flexi leave, maximum flexileave of 1 day per accounting period and subject to a maximum of 13 days over a calendar year (this will be applied on a pro-rata basis for part time employees).

When do I take coreless flexi?

If coreless flexi can be accommodated in your area of work, notionally, coreless flexi should be used when an employee wishes to be absent from work during the hours of 10am to 12pm or 2pm to 4pm. Outwith these hours, employees can use the existing flexibility of the flexible working hours scheme to vary start and finish times or take a longer lunch break (subject to the exigencies of the service). Employees wishing to take a half day of leave or more should request “flexi-leave” rather than “coreless flexi”.

What is my annual leave entitlement?

This will depend on your continuous service:

CONTINUOUS SERVICE                                        

ANNUAL LEAVE ENTITLEMENT

Less than 5 years

26

5 but less than 7 years

32

7 but less than 10 years

33

10 but less than 12 years

34

12 but less than 15 years

35

Over 15 years

36

 

How do I delete an absence from mySelf?

If the date hasn’t fallen yet and your manager hasn’t approved it, you can delete the absence yourself.

If the date hasn’t fallen yet, but your manager has approved it, your manager can delete the absence.

If the date has passed, your manger should email the People Helpdesk requesting that it be deleted.

Please note, requests from the ALEOs, e.g. Unison, Town Centre Activities, Culture NL etc should be emailed to the relevant HR Operations Team for your area.

I don’t understand how my annual leave has been calculated since it has been changed to hours?

Annual leave is based on continuous length of service (refer to Schedule A).

To determine how many days leave an employee is entitled to, check AL & PH entitlement table (see How to Calculate Leave Entitlement in Hours).

Then:
i) Multiply the number of days by either 7 (if post FTE hours are 35) OR by 7.4 (if post FTE hours are 37 hours).
ii) Divide this number by either 35 hours or 37 hours (the FTE hours for the post)
iii) Mutiply this figure by contracted weekly hours. Annual leave calculator is available on Connect although this is only accurate for FTE 37 posts.

I would like to reduce my hours, can you tell me how much annual leave I would be entitled to?

Annual leave is based on continuous length of service (refer to Schedule A).

To determine how many days leave an employee is entitled to, check AL & PH entitlement table (see How to Calculate Leave Entitlement in Hours).

Then:
i) Multiply the number of days by either 7 (if post FTE hours are 35) OR by 7.4 (if post FTE hours are 37 hours).
ii) Divide this number by either 35 hours or 37 hours (the FTE hours for the post)
iii) Mutiply this figure by contracted weekly hours.

Annual leave calculator is available on Connect although this is only accurate for FTE 37 posts.

To calculate the leave for the current year, the existing entitlement should be divided by 12 & multiplied by the number of completed months and the same calculation done with the new entitlement and both figures added together.
N.B. Once the change in hours is processed on iTrent, it will re-calculate the exact AL entitlement in hours.

How can I check that my annual leave balance is correct?

You can check your holiday balance & entitlement in your mySelf account.

If you believe that either your balance or entitlement is incorrect, please contact the People Helpdesk who will assist you with this.

How do I check how many holidays I have remaining?

You can check your holiday balance & entitlement in your mySelf account.

Can you work out my annual leave entitlement up to my resignation date?

Please contact the People Helpdesk on 01698 403151 or alternatively email them at ESC-HelpDeskTeam@northlan.gov.uk, who will assist you with this.

I'm a term time worker and have been off sick, am I due any accrued leave?

Please contact the HR Operations team for Education and Families to confirm.

Updated on 18th October 2019

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